We Know Licensing!
Flexible, Comprehensive Fee Calculation
Automatically calculate license fees based on your choice of criteria: Senior Citizen or Disabled Person, species, animal age, animal breeds, spay/neuter status, rabies vaccination expiration dates, geographical areas, and up to three user-defined questions that trigger fee changes. Proration, late fees, replacement fees, and renewal fees too!
Online Purchase and Renewal With Real-Time Payment Tracking
Your customers can purchase and renew their licenses online with fees that are automatically calculated so the process is quick and streamlined. You can also provide basic user accounts, so your customers can view activity and renew their licenses online. You can even include one-click renewal links in your custom renewal correspondence.
Set It and Forget It
No matter how complex your licensing fees are, you can forget all about them once they're created. License fees, online payment fees, and sales tax are calculated and applied automatically, whether a license is being purchased online by the public or issued by your staff. On the back end, you can split fees collected among one or more G/L numbers and export your financial data for use with systems like QuickBooks.
Unlimited License Types
Dog licenses, cat licenses, kennel permits, boarding facilities, and more - you can set up an unlimited number of license types, each of which has its own set of periods and fees. These licenses and permits can have fixed end dates (i.e., one year after issuance), calendar-specific end dates (i.e., December 31st of each year), or end dates based on rabies vaccination expiration dates.
Custom Documents and Correspondence
Design your own renewal documents for use with renewal processing, including mailing batches and automated nightly e-mailing. All correspondence is automatically logged, and batch validation lets you know if there are issues (like changes of address) that need to be handled prior to sending.
A complete inventory system includes order placement, invoicing, and receiving (to one or multiple locations), auto-numbering or manufacturer-supplied sequential or non-sequential unit numbering, serial/part/unit/control/lot numbers, multiple inventory locations, restock reporting, and shrinkage.
You can download search results, reports, lists of upcoming or past-due renewals, and renewal correspondence.
Automated Renewal Processing
ShelterTrack's comprehensive set of renewal programs take the pain out of this time-consuming process. With error-checkers, complete reporting, and custom documents, renewal processing is a snap. It will even automatically e-mail renewal correspondence on a nightly basis!
ShelterTrack includes the ability to issue multiple-animal permits for kennels, boarding facilities, wildlife or exotic animals, and more. Applications, approvals, requirements, and compliance are tracked as part of this process.
Requirements and Compliance-Checking
If your organization has requirements (like spay/neuter or current rabies vaccinations) that must be met either to get a license or to qualify for reduced rates, ShelterTrack will ensure that data is collected. All requirements can be validated (or waived) by your staff prior to the license or permit being issued.