ShelterTrack Rescue Software: Feature Highlights
Foster Homes
Quickly locate foster homes based on animal types and availability, mark any animal as available to foster, and let fosters manage their own animals online.
Flexible, Fast Intake
Easily take in individual animals or litters, print documents, upload photos, and set up intake templates that allow you to collect just the data you need. Custom cage cards, too.
Quick and Easy Adoptions
Speed through adoptions with automated processes that include signature forms and automatic receipt creation. Store saved documents and forms and print or e-mail them to anyone, anytime.
Donations With Real-Time Payment Tracking
Collect one-time or subscription-based donations and track payment status in real time using your own categories and amounts. Send donation acknowledgments individually or in a batch, for single donations or yearly activity for tax purposes.
Volunteer Management
Create your own volunteer application and look up volunteers by interest or activity. Clock-in and clock-out links log all volunteer hours.
Adoption Center
Comprehensive adoption information at your fingertips: animals available and becoming available, applications submitted, pending and recent adoptions, animals at temporary adoption locations (like Petco), animals requested by the public, adoption fees collected, and daily/weekly/monthly/yearly statistics.
Animal Sponsorship
Set up animal sponsorships with automatically tallied expenses (medical or other) and collect donations until you reach your goal.
Scheduling and Reminders
All pending and due items (vet visits, vaccinations, medications, transfers, and more) are automatically added to the calendar, and reminders are prominently displayed so that nothing gets missed.
Your Forms, Your Way
Design your own adoption, volunteer, and foster forms with your choice of data types and controls, then have new submissions automatically e-mailed to anyone. Collect form-processing fees and auto-assign new forms to one or more employees or volunteers for handling. Custom kennel cards, adoption contracts, and other documents too!
Comprehensive Medical Information
Vaccinations, medications with dose history and logging, vet appointments, and surgeries can be scheduled with your on-site clinic or third-party veterinarians. All upcoming items are automatically added to the calendar, complete history is retained, and medical history reports can be printed or e-mailed to anyone, anytime. If your organization has an on-site clinic, you can use an hourly scheduler to create and track appointments.
Maddie's Fund, Petfinder, RescueGroups, Petlink, and FoundAnimals
Increase adoptions with hourly feeds to Petfinder and RescueGroups.org, create and display Maddie's Fund monthly and yearly Shelter Counts, and auto-register microchips with Petlink or FoundAnimals.
Data Import and Export
No data conversion necessary! Our built-in import programs bring in animals, medical, people, microchips and licenses, and addresses. And you can download your data anytime: animals and history, intakes and outcomes, contact and mailing lists, medical history, scheduling items, calendar events, microchips and registrations, financial transactions, report backup, user audit history, and more.
Save and Download Searches
Our "Super Search" screens include hundreds of parameters you can use to find the animals, people, licenses and chips, addresses, financial transactions in your system. Searches can be saved for later use, search results can be downloaded, and you can even customize the data returned in your search results.
People and Companies, Too
Keep tabs on adopters, veterinarians, volunteers, fosters, and vendors: associated people and companies (relatives, employers), co-guardians for animals, adoptions, foster and volunteer history, donations, correspondence, forms submitted, receipts issued, phone calls, surrenders and redemptions, and more. Download e-mail lists or full contact data anytime and set up your own distribution lists for batch mailing or e-mailing.
Animal Inventory and Batch Updates
Comprehensive current inventory reports show you which animals are where and let you perform batch operations on selected animals: vaccinate, print documents or animal history reports, transfer, place holds, and more.
Your Organization By the Numbers
Get statistics for any day of any month of any year: total intakes, adoptions, redemptions, euthanasia and death, transfers to other organizations, other outcomes, animals on site, in foster care and at offsite locations, licenses and microchips issued and renewed, and total revenue.
Robust Reporting
Hundreds of pre-built reports are included: Maddie's Fund, Length Of Stay, DO NOT ADOPT, intake/outcome statistics, and visual charts and graphs that can be saved and displayed to the public. Or create your own using our Report Designers – no technical skills necessary. You can even schedule reports to be automatically e-mailed to your choice of recipients on a periodic basis.
Public Web Site Included
Create your own clean, simple, and responsive public Web site with unlimited custom Web pages. Works great with any device: computer, phone, or tablet! Or bring in content to your existing site using our data feeds or HTML.